AIARD's Constitution and Bylaws
Revised - March 2015
Article I - Name
The name of the organization shall be the Association for International Agriculture and Rural Development.
Article II - Purpose
The purposes of the Association are to:
Article III - Membership
Section 1 - Eligibility
All persons engaged in international agriculture and rural development shall be eligible for membership.
Section 2 - Membership Fee
The annual membership fee shall be determined by the Executive Committee.
Section 3 - Acceptance to Membership
Membership in the Association may be obtained by payment of dues.
Section 4 - Fiscal Year
The fiscal year of the Association shall commence on July 1 of a given calendar year and extend through June 30 of the succeeding calendar year. Annual membership dues may be paid prior to commencement of, or during, the fiscal year.
Article IV - Organization
Section 1 - Officers
The officers of the Association shall be a president, president-elect, vice president, and secretary-treasurer. At the discretion of the Executive Board, the secretary-treasurer position may be divided into two separate positions of secretary and treasurer. In addition, there shall be five directors, one of whom shall be the immediate past-president. This group of officers and directors shall constitute the Executive Board of the Association. All officers shall be members of the Association.
Section 2 - Election of Officers
The President-Elect shall be elected by a vote of the membership for a term of one year, to take office at the time of the annual meeting of the Association, following election. Upon completion of the term of office as President-elect, he or she shall succeed to the office of President for one year.
The Vice President shall be elected by a vote of the membership for a term of one year, to take office at the time of the annual meeting of the Association, following election. Upon completion of the term of office as Vice President, he or she shall be nominated for the office of President-Elect for one year.
The Secretary-Treasurer shall be elected by a vote of the membership for a term of two years, without limitation on the number of terms for which he or she can be reelected. The Secretary-Treasurer shall be a member of the Executive Committee and shall be eligible for nomination for election to Vice President.
One Director shall be elected each year for a four-year term. The immediate Past-President shall serve for one year as a Director.
Section 3 - Nominations
Nominations for the offices to be filled by membership voting shall be by a Nominating Committee of three members appointed by the President. The Nominating Committee shall submit one name for each office to be filled.
An official ballot, containing the list of nominees, shall be mailed by regular or electronic mail by the Secretary-Treasurer to each member of the Association on or before April 1. Ballots shall be returned within 30 days of mailing to the office of the Secretary-Treasurer for tabulation.
The elected officers shall be so informed by the President prior to the annual meeting at which the election results will be announced. New officers will begin their term of office immediately after the annual meeting.
Section 4 - Filling Vacancies
The Executive Board shall fill, for the unexpired terms, all vacancies in elective officers. The President shall fill all vacancies in appointive positions on committees.
Section 5 - Committees
There shall be five standing committees of the Association, namely: Membership, Awards, Finance, Communications, and Education and Advocacy.
The chair of each committee will be elected by the membership coincident with the schedule of elections for officers and directors. The chair of each of the five standing committees shall also serve as ex-officio member of the Executive Board, with full voice and vote.
From time to time, the President shall appoint such ad hoc committees as are necessary to carry out the business of the Association. These committees shall deal with nominations, awards, other episodic events, and special projects.
Article V - Duties of Officers
Section 1 - President
The President shall preside at all meetings of the Association and the meetings of the Executive Board and shall perform such other duties as pertain to the office.
Section 2 - President-Elect
The President-Elect shall preside, in the absence of the President, at meetings of the Association and the Executive Board and shall perform such other duties as pertain to the office.
The President-Elect shall be responsible for the Annual Meeting Program in consultation with the Executive Committee.
Section 3 - Vice President
The Vice President shall develop and facilitate new Project Initiatives in consultation with the Executive Committee. The Vice President shall preside, in the absence of the President and President-Elect, at meetings of the Association and the Executive Board and shall perform such other duties as pertain to the office.
Section 4 - Secretary-Treasurer
The Secretary-Treasurer shall manage the business of the Association in accordance with policies established by the Executive Board and the membership.
The Secretary-Treasurer shall have custody of the books and records of the Association, keep the minutes of all meetings of the Association and the Executive Board, maintain a list of all members, receive applications for membership, keep the funds of the Association, submit an annual budget for consideration by the Executive Board, and make disbursements as authorized in the budget approved by the Executive Board.
Section 5 - Executive Board
Article VI - Meetings
A meeting of the Association will be held each year at the time and place as agreed upon at the last meeting.
A meeting of the Executive Board shall be held each year prior to the annual meeting of the Association. Other meetings may be held on a call by the President, or by written request of a majority of the members of the Executive Board.
Article VII - External Proposals and Projects
External proposals which involve AIARD as the responsible entity for the execution of a project, which includes the receipt of and distribution of project funds, shall be approved by the President in consultation with the Secretary/Treasurer and the Executive Committee. A multidonor/multiyear project would need to be approved only once by the Executive Committee. The AIARD President and signatory may be different in different years but each has oversight responsibilities over the project during their term and ex-officio responsibility until the project is completed. The contractual documents, correspondence relating to the administration and execution of the project, and copies of all reports will be maintained by the AIARD Secretary/Treasurer.
AIARD will retain 15% of the funds a portion of which may be used for extra secretarial help in administering the project. The remainder will be for expenses for conducting the project to include investigator expenses, reports, publications, commodities, travel, and miscellaneous. A project budget will be prepared prior to final approval of the project. Any significant adjustments to the budget will require majority approval of the Executive Committee and concurrence of the granting institution.
Article VIII - Amendments
The Constitution and Bylaws may be amended at any meeting of the Association by an affirmative vote of three-fourths of those members present. All amendments must be submitted for approval only after they have been presented in writing to the membership at the previous annual meeting. All amendments must have been acted upon by the Executive Board prior to final action by the Association.
The Executive Board may submit proposed amendments, approved by the Board, to the members of the Association for vote by mail. In such case, a minimum of twenty-five percent of the membership must vote and an affirmative vote by two-thirds of all voting shall be necessary for its approval.
Article IX - Organizational Conditions
Conditions associated with the organization and dissolution of the Association are:
Revised March 2015
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